Privacy policy

This privacy policy applies between you, the User of this Website and Fitzrovia IT Limited, the owner and provider of this Website. Fitzrovia IT Limited takes the privacy of your information very seriously. This privacy policy applies to our use of any and all Data collected by us or provided by you in relation to your use of the Website. Please read this privacy policy carefully.

Definitions and interpretation

  1. In this privacy policy, the following definitions are used:
    1. Data: Collectively all information that you submit to Fitzrovia IT Limited via the Website. This definition incorporates, where applicable, the definitions provided in the Data Protection Laws;
    2. Cookies: A small text file placed on your computer by this Website when you visit certain parts of the Website and/or when you use certain features of the Website. Details of the cookies used by this Website are set out in the clause below (Cookies);
    3. Data Protection Laws: Any applicable law relating to the processing of personal Data, including but not limited to the Directive 96/46/EC (Data Protection Directive) or the GDPR, and any national implementing laws, regulations and secondary legislation, for as long as the GDPR is effective in the UK;
    4. UK and EU Cookie Law: The Privacy and Electronic Communications (EC Directive) Regulations 2003 as amended by the Privacy and Electronic Communications (EC Directive) (Amendment) Regulations 2011;
    5. GDPR: The General Data Protection Regulation (EU) 2016/679;
    6. Fitzrovia IT Limited, we or us: Fitzrovia IT Limited: A company incorporated in England and Wales with registered number 3720812 whose registered office is at 29/30 Fitzroy Square, London, W1T 6LQ; © Fitzrovia I.T. Limited 1999 – 2019. Our website address is: https://www.fitzroviait.com/
    7. User or you: Any third party that accesses the Website and is not either (i) employed by Fitzrovia IT Limited and acting in the course of their employment or (ii) engaged as a consultant or otherwise providing services to Fitzrovia IT Limited and accessing the Website in connection with the provision of such services.
    8. Website: The website that you are currently using, https://www.fitzroviait.com/, and any sub- domains of this site unless expressly excluded by their own terms and conditions
  2. In this privacy policy, unless the context requires a different interpretation:
    1. The singular includes the plural and vice versa;
    2. References to sub-clauses, clauses, schedules or appendices are to sub-clauses, clauses, schedules or appendices of this privacy policy;
    3. A reference to a person includes firms, companies, government entities, trusts and partnerships;
    4. "Including" is understood to mean "including without limitation"
    5. Reference to any statutory provision includes any modification or amendment of it
    6. The headings and sub-headings do not form part of this privacy policy.
  3. Scope of this privacy policy
    1. This privacy policy applies only to the actions of Fitzrovia IT Limited and Users with respect to this Website. It does not extend to any websites that can be accessed from this Website including, but not limited to, any links we may provide to social media websites.
    2. For purposes of the applicable Data Protection Laws, Fitzrovia IT Limited is the "data controller". This means that Fitzrovia IT Limited determines the purposes for which, and the manner in which, your Data is processed.
  4. Data collected
    1. We may collect the following Data, which includes personal Data, from you
      1. Name;
      2. Job Title;
      3. Profession;
      4. Contact Information such as email addresses and telephone numbers, for example through contact forms;
      5. Demographic information such as post code, preferences and interests;
      6. Financial information such as credit / debit card numbers;
      7. IP address (automatically collected);
      8. Web browser type and version (automatically collected);
      9. Operating system (automatically collected);
      10. A list of URLs starting with a referring site, your activity on this Website, and the site you exit to (automatically collected);
      11. Contact Information
      12. In each case, in accordance with this privacy policy.
  5. How we collect Data
    1. We collect Data in the following ways;
      1. Data given to us by you;
      2. Data received from other sources; and
      3. Data collected automatically.
  6. Data that is given to us by you
    1. Fitzrovia IT Limited will collect your Data in a number of ways, for example:
      1. When you contact us through the Website, by telephone, post, email, contact form, or through any other means;
      2. When you enter a competition or promotion through a social media channel;
      3. When you make payments to us, through this Website or otherwise;
      4. When you elect to receive marketing communications from us;
      5. When you use our services;
      6. In each case, in accordance with this privacy policy.
  7. Data that is received from publicly available third parties sources
    1. We will receive Data about you from the following publicly available third party sources:
      1. Social media;
      2. Your websites
  8. Data that is collected automatically
    1. To the extent that you access the Website, we will collect your Data automatically, for example:
      1. We automatically collect some information about your visit to the Website. This information helps us to make improvements to Website content and navigation, and includes your IP address, the date, times and frequency with which you access the Website and the way you use and interact with its content.
      2. We will collect your Data automatically via cookies, in line with the cookie settings on your browser. For more information about cookies, and how we use them on the Website, see the section below, headed "Cookies"
  9. Our use of Data
    1. Any or all of the above Data may be required by us from time to time in order to provide you with the best possible service and experience when using our Website. Specifically, Data maybe used by us for the following reasons:
      1. Internal record keeping
      2. Improvement of our products/services
      3. Transmission by email of promotional materials that may be of interest to you
      4. Contact for market research purposes which may be done using email, telephone, fax or mail
      5. Such information may be used to customise or update the Website;
      6. In each case, in accordance with this privacy policy
    2. We may use your Data for the above purposes if we deem it necessary to do so for our legitimate interests. If you are not satisfied with this, you have the right to object in certain circumstances (see “Your rights” below).
    3. Unless a longer retention period is required or permitted by law, we will only hold your Data on our systems for the period necessary to fulfil the purposes outlined in this privacy policy or until you request that the Data be deleted.  
    4. Even if we delete your Data, it may persist on backup or archival media for legal, tax or regulatory purposes;
    5. Unless we are obliged or permitted by law to do so, and subject to any third party disclosures specifically set out in this policy, your Data will not be disclosed to third parties. This includes our affiliates and / or other companies within our group.
    6. All personal Data is stored securely in accordance with the principles of the Data Protection Laws. For more details on security see the clause below (Security).
    7. Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website. These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website
    8. Note Personal data is not just created by a user’s interactions with your site. Personal data is also generated from technical processes such as contact forms, comments, cookies, analytics, and third party embeds
  10. Keeping Data secure
    1. We will use technical and organisational measures to safeguard your Data, for example:
      1. we store your Data on secure servers.
      2. We are certified to IASME Governance Standard. This family of standards helps us manage your Data and keep it secure
      3. Technical and organisational measures include measures to deal with any suspected data breach. If you suspect any misuse or loss or unauthorised access to your Data, please let us know immediately by contacting us via this email address: stevent@fitzroviait.com
  11. Third party websites and services
    1. Fitzrovia IT Limited may, from time to time, employ the services of other parties for dealing with certain processes necessary for the operation of the Website. The providers of such services do not have access to certain personal Data provided by Users of this Website
    2. Visitor comments may be checked through an automated spam detection service.
  12. Links to other websites
    1. This Website may, from time to time, provide links to other websites. We have no control over such websites and are not responsible for the content of these websites. This privacy policy does not extend to your use of such websites. You are advised to read the privacy policy or statement of other websites prior to using them.
  13. Changes of business ownership and control
    1. Fitzrovia IT Limited may, from time to time, expand or reduce our business and this may involve the sale and/or the transfer of control of all or part of Fitzrovia IT Limited. Data provided by Users will, where it is relevant to any part of our business so transferred, be transferred along with that part and the new owner or newly controlling party will, under the terms of this privacy policy, be permitted to use the Data for the purposes for which it was originally supplied to uss.
    2. We may also disclose Data to a prospective purchaser of our business or any part of it.
    3. In the above instances, we will take steps with the aim of ensuring your privacy is protected.
  14. Controlling use of your Data
    1. Wherever you are required to submit Data, you will be given options to restrict our use of that Data. This may include the following:
      1. use of Data for direct marketing purposes; and
      2. sharing Data with third parties.
  15. Functionality of the Website
    1. To use all features and functions available on the Website, you may be required to submit certain Data.
    2. You may restrict your internet browser's use of Cookies. For more information see the clause (Cookies).
  16. Accessing your own Data
    1. You have the following rights in relation to your Data:
      1. You have the right to request (i) copies of the personal Data held by Fitzrovia IT Limited (where such Data is held) at any time on payment of a small fee, which will not exceed £0 or (ii) that we modify, update or delete such information.
      2. Where we are legally permitted to do so, we may refuse your request. If we refuse your request, we will tell you the reasons why
      3. You have the right to have your Data rectified if it is inaccurate or incomplete.
      4. You have the right to request that we delete or remove your Data from our systems.
      5. You have the right to "block" us from using your Data or limit the way in which we can use it.
      6. You have the right to request that we move, copy or transfer your Data.
      7. You have the right to object to our use of your Data including where we use it for our legitimate interests.
  17. It is important that the Data we hold about you is accurate and current. Please keep us informed if your Data changes during the period for which we hold it
  18. Security
    1. Data security is of great importance to Fitzrovia IT Limited and to protect your Data we have put in place suitable physical, electronic and managerial procedures to safeguard and secure Data collected via this Website.
    2. If password access is required for certain parts of the Website, you are responsible for keeping this password confidential.
    3. We endeavour to do our best to protect your personal Data. However, transmission of information over the internet is not entirely secure and is done at your own risk. We cannot ensure the security of your Data transmitted to the Website.
  19. Cookies
    1. This Website may place and access certain Cookies on your computer. Fitzrovia IT Limited uses Cookies to improve your experience of using the Website and to improve our range of products and services. Fitzrovia IT Limited has carefully chosen these Cookies and has taken steps to ensure that your privacy is protected and respected at all times.
    2. All Cookies used by this Website are used in accordance with current UK and EU Cookie Law.
    3. Before the Website places Cookies on your computer, you will be presented with a message bar requesting your consent to set those Cookies. By giving your consent to the placing of Cookies, you are enabling Fitzrovia IT Limited to provide a better experience and service to you. You may, if you wish, deny consent to the placing of Cookies; however certain features of the Website may not function fully or as intended.
    4. This Website may place the following Cookies:
      1. Type of Cookie: Analytical/performance cookies
        1. Purpose: Analytical/performance cookies allow us to recognise and count the number of visitors and to see how visitors move around our website when they are using it. This helps us to improve the way our website works, for example, by ensuring that users are finding what they are looking for easily.
        2. Type of Cookie: Strictly necessary cookies
          1. Purpose: Strictly necessary cookies are cookies that are required for the operation of our website. They include, for example, cookies that enable you to log into secure areas of our website, use a shopping cart or make use of e-billing services.
    5. You can choose to enable or disable Cookies in your internet browser. By default, most Internet browsers accept Cookies but this can be changed. For further details, please consult the help menu in your internet browser.
    6. You can choose to delete Cookies at any time; however you may lose any information that enables you to access the Website more quickly and efficiently including, but not limited to, personalisation settings.
    7. It is recommended that you ensure that your internet browser is up-to-date and that you consult the help and guidance provided by the developer of your internet browser if you are unsure about adjusting your privacy settings.
  20. General
    1. You may not transfer any of your rights under this privacy policy to any other person. We may transfer our rights under this privacy policy where we reasonably believe your rights will not be affected.
    2. If any court or competent authority finds that any provision of this privacy policy (or part of any provision) is invalid, illegal or unenforceable, that provision or part-provision will, to the extent required, be deemed to be deleted, and the validity and enforceability of the other provisions of this privacy policy will not be affected.
    3. Unless otherwise agreed, no delay, act or omission by a party in exercising any right or remedy will be deemed a waiver of that, or any other, right or remedy.
    4. This privacy policy is governed by and interpreted according to the law of England and Wales. All disputes arising under this privacy policy are subject to the exclusive jurisdiction of the English and Welsh courts.
  21. Changes to this privacy policy
    1. Fitzrovia IT Limited reserves the right to change this privacy policy as we may deem necessary from time to time or as may be required by law. Any changes will be immediately posted on the Website and you are deemed to have accepted the terms of the privacy policy on your first use of the Website following the alterations.

You may contact Fitzrovia IT Limited by email at stevent@fitzroviait.com.

Attribution: Part of these terms and conditions were created using a document from Rocket Lawyer (https://www.rocketlawyer.co.uk).

Updated: 11. 01. 2019